If you are storing dates in Excel worksheets, the default format picked by the Excel is the format set in Control Panel. So, if your control panel setting is “M/d/yyyy”, the Excel will format this 2/2/2010 as follows:
If you require displaying the date like this 2-Feb-2010 or August 1, 2015 etc. as entering dates you may change the settings in Excel easily.
In case you require permanently changing the date format that applies to current as well as future work in Excel, you should change this in control panel.
For the current worksheet, you may set the date formatting by different ways as described in the following section with examples.
Change the date format by “Format Cell” option
The first way I am going to show you for changing the date format in Excel is using the “Format Cells” option. Follow these steps:
Right click on a cell or multiple cells where you require changing the date format. For the demo, I have entered a few dates and selected all:
Click the “Format Cells” option that should open the Format Cells dialog. You may also press the Ctrl+1 for opening this dialog in Windows. For Mac, the short key is Control+1 or Command+1.
In the Format Cells dialog, the Number tab should be pre-selected. If not, press Number tab. Under the Category, select Date. Towards the right side, you can see Type.
For the demo, I have selected 14-Mar-01 format and press OK. The resultant sheet after modifying date format is:
You are done!
An example of Mon-year format
The following example displays the dates in Mon-Year format e.g. Oct-92. For that, open the Format cells dialog again –> Number –> Date and select Mar-01 format.
The above sheet displays the same dates as shown below:
Similarly, you may choose any date format as per the requirement of your scenario.
Change date format by locale/location
If you wish to display the dates based on other languages then you may use the Locale (location) option in the “Format Cells” dialog.
See the following Excel sheet where I set the Arabic(UAE) option and one of its type:
The resultant sheet for the same dates as in above examples:
Similarly, you may choose the following locale:
- Bashkir (Russia)
- Chinese (Simplified, Singapore)
- Corsican (France)
- Danish (Denmark)
- Various options for English
- Hindi (India)
- Japanese (Japan)
- And many more
Customizing the date format
By using the date formatting codes, you may customize the dates in a flexible way. For example, displaying the short month name (Jan, Feb) by using “mmm” or full month name by “mmmm”. Similarly, showing the day names of the Week (Sun, Mon) by ddd or full names (Sunday, Monday) by dddd formatting code.
First, have look at an example of customizing the date which is followed by the list of date formatting codes.
Select and right click on date cells that you want to customize and go to “Format Cells”. Under the Number –> Category, select Date and choose the closest format you wish to display e.g. “Mar 14, 2001”.
Under the Category, press Custom now and towards the right side, you should see Type with various options. Either choose a format from the available list or enter the formatting code as required in the text box under Type.
For the example, I entered the “[$-409]mmmm dddd, d , yyyy;@” and see the resultant sheet:
List of formatting codes in Excel
Following is the formatting code list that you may use to customize the dates:
- d – for the day as 1-31
- dd – for the day as 01-31
- ddd – Sun, Mon, Tue
- dddd – Sunday, Monday, Tuesday etc.
- m – for Months as 1-12
- mm – 01-12
- mmm – Apr, May, Jun etc.
- mmmm – April, May, June, July etc.
- mmmmm – Month as the first letter of the month
- yy – 00-99
- yyyy – 2000, 2002, 2010 etc.
Quick way of displaying dates in default short and long formats
If you need to display dates in the short or long format with default settings, you may do it by following this:
Select the dates you wish to format in short/long date formats. For that, I chose the above example dates that were formatted in the custom format (see the last graphic):
Now, go to the Home tab and in the Number group, click the Number Format box as shown below:
Press the Short Date or Long Date format.
Changing date format in Excel by TEXT function
The Excel TEXT function can also be used for formatting dates. The TEXT function takes two arguments as shown below:
=TEXT(Value to convert into text, “Formatting code “)
Where the first argument can be a date cell, a number etc.
The second argument should sound familiar now; the formatting code that we just learned.
The TEXT function for formatting dates can particularly be useful if you want to keep the original date column in place and displaying another date-set based on those dates.
An example of Full month, day and year formatting example
For the example, the A column cells are assigned the Date of Birth dates in default format (US English) i.e. M/d/yyyy.
The corresponding B cells will display the dates in full month name, day and year in four digits format.
The TEXT formula:
1 =TEXT(A2,"mmmm dd, yyyy")
The resultant sheet with formatted dates:
I have written the formula in the B2 cell only and copied to B6 cell as follows.
After you get the result in B2 cell by writing the above formula, bring the mouse over the right bottom of the B2 cell. As + sign appears with solid line, drag the handle till B6 and formula should be copied to other cells. The Excel will update the corresponding A cells with respect to B cells automatically.
Formatting dates in d, mmm, yy by TEXT function
The following example displays the dates in day with leading zero (01-12), short month name and year in two-digit format.
The TEXT formula:
1 =TEXT(A2,"dd mmm, yy")
The resultant sheet:
Displaying the day name as well
See the example below where day name (Sunday, Monday etc.) is also displayed along with day without leading zero, full month name and year in four digits.
1 =TEXT(A2,"dddd d mmmm, yyyy")
The dates after formatting:
The TEXT function is more than formatting dates; this is just one usage that I explained in above section. You may learn more about this function: The TEXT function in Excel
The example of concatenating formatted dates
Let us get more comfortable with date formatting and create more useful text strings as a result of joining different cells with constant literals.
In the example below, column A contains Names and column B date of births. In column C, I will use the CONCATENATE function where a text string is used and corresponding A and B cells are joined in the formula as follows:
1 =CONCATENATE("DOB of ",A2,,": ",TEXT(B2,"dddd d mmmm, yyyy"))
This is what we get:
Formatting dates specific to language by TEXT function
As we have seen in the custom date formatting example, you can display Locale specific date style. I showed an example of displaying dates in Arabic style by using custom date option in “Format cells” dialog.
You may also specify the language code in the TEXT function for displaying dates based on locales.
See the following example where I displayed dates in various languages by using TEXT function.
The resultant sheet:
The following formulas are used for different languages:
1 =TEXT(B2,"[$-0407]mmmm d, yyyy")
1 =TEXT(B2,"[$-0040C]mmmm d, yyyy")
1 =TEXT(B2,"[$-0804]mmmm d, yyyy")
1 =TEXT(B2,"[$-0411]mmmm d, yyyy")
1 =TEXT(B2,"[$-0401]mmmm d, yyyy")
1 =TEXT(B2,"[$-0439]mmmm d, yyyy")
1 =TEXT(B2,"[$-0420]mmmm d, yyyy")
List of language codes
Following is the list of language codes that you may use in the TEXT function for locale-specific date formatting:
Lang. Code Language
- 042B Armenian
- 044D Assamese
- 082C Azeri (Cyrillic)
- 042C Azeri (Latin)
- 042D Basque
- 0423 Belarusian
- 0445 Bengali
- 0402 Bulgarian
- 0804 Chinese (Simplified)
- 0404 Chinese (Traditional)
- 041A Croatian
- 0405 Czech
- 0406 Danish
- 0413 Dutch
- 0C09 English (Australian)
- 1009 English (Canadian)
- 0809 English (U.K.)
- 0409 English (U.S.)
- 0464 Filipino
- 040B Finnish
- 040C French
- 0C0C French (Canadian)
- 0462 Frisian
- 0467 Fulfulde
- 0456 Galician
- 0437 Georgian
- 0407 German
- 0C07 German (Austrian)
- 0807 German (Swiss)
- 0408 Greek
- 0447 Gujarati
- 040D Hebrew
- 0439 Hindi
- 040E Hungarian
- 0421 Indonesian
- 0410 Italian
- 0411 Japanese
- 044B Kannada
- 0460 Kashmiri (Arabic)
- 0412 Korean
- 0476 Latin
- 0426 Latvian
- 0427 Lithuanian
- 042F Macedonian FYROM
- 043E Malay
- 044C Malayalam
- 043A Maltese
- 0458 Manipuri
- 044E Marathi
- 0450 Mongolian
- 0461 Nepali
- 0414 Norwegian Bokmal
- 0463 Pashto
- 0429 Persian
- 0415 Polish
- 0416 Portuguese (Brazil)
- 0816 Portuguese (Portugal)
- 0446 Punjabi
- 0418 Romanian
- 0419 Russian
- 044F Sanskrit
- 0C1A Serbian (Cyrillic)
- 081A Serbian (Latin)
- 0459 Sindhi
- 045B Sinhalese
- 041B Slovak
- 0424 Slovenian
- 0477 Somali
- 0C0A Spanish
- 0441 Swahili
- 041D Swedish
- 045A Syriac
- 0428 Tajik
- 045F Tamazight (Arabic)
- 085F Tamazight (Latin)
- 0449 Tamil
- 044A Telugu
- 041E Thai
- 041F Turkish
- 0442 Turkmen
- 0422 Ukrainian
- 0420 Urdu
- 0843 Uzbek (Cyrillic)
- 0443 Uzbek (Latin)
- 042A Vietnamese
- 0478 Yi
- 046A Yoruba
The example of calculating age in Years/Months and days
The following example uses the DATEDIF function for calculating the difference between current date and date of birth.
The current date is retrieved by using the TODAY() function. The Birth Date is stored in A column. The C column displays the formatted age in years, months and number of days.
The DATEDIF formula:
1 =DATEDIF(A3,TODAY(),"y") &" Years and "&DATEDIF(A3,TODAY(),"ym") &" Month(s) and " &DATEDIF(A3,TODAY(),"md") &" Days"
The resultant sheet:
For learning about the DATEDIF function, visit this tutorial: Excel DATEDIF function and formulas.